Controlling inventory is one of the most difficult aspects a distributor of product encounters. The ability to forecast requirements and receiving autogenerated stock replenishment messages goes a long way to improving your customer satisfaction levels.

You cannot eliminate out of stock conditions, but certainly you can significantly improve these with proper tools designed specifically for your business.  The cost savings and operational controls are there every day thus providing you with a rapid return on your investment.

Module Summaries

BIS’ software application specifically designed for Inventory Management with a focus on Product Distribution such as yours is made up of a number of distinct modules. All of these modules are fully integrated to provide the users with the convenience and flexibility needed. The system’s emphasis is on the sales, operations, customer service, inventory management, and accounting functions of your business. The time savings and controls contained within this system is multiplied for you many times, day in and day out.

Over the years this product has been enhanced with the input from our users as well as some of the inventory management concepts which noted experts bring forth.

Browser-based, it operates from anywhere you are located.  Your employees that are out in the field will greatly appreciate the ability to get to their data even when your offices are closed by simply going online.

Inventory Control Module

The Inventory Control module provides answers to the important questions: what is stocked; where is it stored; how much is it worth; what kind of movement has it experienced; and how many are there – on hand, on order, scheduled for production, committed for sale? Two sub-modules operate in tandem:

  • Perpetual inventory – interfaces with the purchasing / manufacturing / selling cycles to maintain an accurate record of each inventory item – what is currently available to sell, quantity on hand – and what is scheduled to be received (from vendor purchases and manufacturing as well as items to be shipped to customers.  Various Cost elements, including moving average cost of the stock on hand is available.

    Stock is further broken out into lots for items that require lot controls and bins to help you to locate items at picking or put-away time.

  • Physical inventory – provides for actual item counts, valuing that count, and comparing those figures with the pre-count records to identify instances of shrinkage or validation of proper counts.  Physicals are designed for you to set up counts for high movers, item classes, and other filters so that you can improve your inventory counts by doing more counts for those items that are more important to your operation.

Order Processing Module

The Order Processing module manages the day-to-day details of the business. It organizes and continuously follows orders through the sales cycle, from placement, to shipment, to invoicing and back-ordering. Open orders are tracked, not only by number, but also by customer, by item, and by salesperson. Packing slips and invoices print promptly to keep the paperwork flowing.  Complete details of the in and out movement of each item transaction takes place automatically.  The biggest bonus is sales analysis — an extensive body of marketing information that gets updated with every shipment automatically so that you can slice your date by customer, region, item, salesperson and so on – anyway you wish.

Purchasing Module

The Purchasing module complements both the sales and inventory control efforts, closing the loop in the buying / stock-keeping / reselling cycle. It anticipates the material needs of the company, directs attention to low-stock conditions, facilitates fast and accurate order placement via auto generated purchase orders for you to review and edit, continuously tracks open requisitions, flags problems such as overdue stock, updates receipts to the on-hand inventory, and contributes to the cost data base so that budgeting and pricing decisions can be founded on fact.  Buyer maximum buys can also be set up to reduce the number of purchase requisitions that need to be reviewed by upper management.  Knowing what will be received and when can aid in accepting an order where current stock is low, knowing that product will arrive prior to the customer’s needs.